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Job Title Leasing Administrative Assistant
Location: New York
State New York
Date Posted: 17 Nov 2017
Position Description:

Rose Associates is seeking a Leasing Administrative Assistant to join our team. This position will be responsible for answering phones, scheduling appointments, greeting clients, and providing other administrative support to the leasing team.

Essential Responsibilities:
  • Communicate via phone and e-mail regularly to prospective clients and brokers.
  • Enthusiastically greet clients and make them feel welcome.
  • Create guest cards.
  • Schedule appointments.
  • Maintain inquiry/prospect tracking database.
  • Organize office paperwork including but not limited to: prospect registrations, co-broker agreements, construction waivers.
  • Prepare all marketing and leasing packages as needed.
  • Generate site reporting on a daily basis.
  • Input listing information into listing syndication engine.
  • Assist the Leasing Manager with tasks and reports.
  • Position may be required to perform duties outside their normal responsibilities as needed and when requested.
Qualifications and Competencies:
  • Minimum 1-2 years’ experience in an administrative/support function and/or leasing capacity.
  • Strong computer skills (MS Word, Excel and Outlook) and ability to learn in-house database systems.
  • Must have good communication skills, strong customer service skills and the ability to work under pressure.
  • Must be able to multitask, assist Leasing Manager effectively, and represent Rose Associates, Inc. in a professional and courteous manner at all times.
  • Must be able to work weekends.
  • Manages multiple priorities while demonstrating the initiative to produce results and resolve problems.
  • Demonstrates strong verbal and written communication skills.
  • Demonstrates excellent data entry skills.
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